Contracts & Procurement Section
721 Capitol Mall
Sacramento, CA 95814
Phone: (916) 558-5680

October 12, 2021 		

REQUEST FOR PROPOSAL
Notice to Prospective Proposers
Intra-Agency Master Agreement
For Employment Partnership Training Services
RFP Number 21-05-001
Multiple Awards

You are invited to review and respond to this Request for Proposal (RFP), entitled Intra-Agency Master Agreement for Employment Partnership Training for the Department of Rehabilitation (DOR). In submitting your proposal, you must comply with these instructions. 

Note that all Agreements entered into with the State of California will include by reference General Terms and Conditions (GTC 4/2017) that may be viewed and downloaded at Internet site: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

In the opinion of the DOR, this RFP is complete and without need of explanation. However, if you have questions regarding this RFP, they must be submitted in writing via email to contractsinfo@dor.ca.gov by the date listed in the Key Action Dates.  All questions and answers will be posted in the form of an addendum on the Cal eProcure website https://caleprocure.ca.gov by the date listed in the Key Action Dates.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing.

**The Department of Rehabilitation is waiving the Disabled Veterans Business Enterprise (DVBE) participation requirements for this contract.**

Table of Contents

Section											     Page

1. Description of Funding and Program Services					1
A. Description of Funding								1
B. Purpose										2
C. Utilization of Qualified Individuals with Disabilities			3
D. Program Services								3

2. Minimum Qualification for Proposers							8

3. Key Action Dates										9

4. Work Plan											10
A. Curriculum										11
B. Statement of Qualification							11
C. Staff Resumes									11
D. Cost Detail										12

5. Proposal Submission Requirements							12

6. Submittal of Proposals    ………    							12

7. Review Process and Criteria 			                                              14

8. Award and Protest								        		16

9. Disposition of Proposals							        		16

10. Agreement Execution and Performance                                                   16

11. Additional Requirements							        		17
A. Insurance									       	17
B. Debarment, Suspension, Ineligibility and 
Voluntary Exclusion						                          	18
C. Prohibition on Tax Delinquency							18
D. Unruh Civil Rights Act, Fair Employment & Housing Act		19
E. Preference Program							        		19
F. Americans with Disabilities Act (ADA)                                               19

12. Attachments
A.	Attachment 1: Proposal Organization and Required
Document Checklist								      20
B.	Attachment 2: Cover Sheet Form					      21
C.	Attachment 3: Cost Proposal						      22
D.	Attachment 4: California Civil Rights Laws Certification		      26
E.	Attachment 5: Darfur Contracting Certification Form		      27
F.	Attachment 6: RFP Evaluation System and 		
Rating Factors						     		      28
G.	Attachment 7: Phase 2 Evaluation Criteria and
Percentage Breakdown							      31

13. Sample Standard Agreement Form (Std. 213)				      33
A. Exhibit A: Standard Agreement						      34
B. Exhibit A.1: Scope of Work                                                            	35
C. Exhibit B: Budget Detail and Payment Provisions                         	36
D. Exhibit C: General Terms and Conditions (GTC 4/2017)             	40
E. Exhibit D: Special Terms and Conditions                                      	41
F. Exhibit E: Additional Provisions – 
Federally Funded Agreements   	50

1.	DESCRIPTION OF FUNDING AND PROGRAM SERVICES

A.	Description of Funding

This agreement is funded by the Department of Rehabilitation (DOR) federal Vocational Rehabilitation grant to establish an Employment Partnership Training Services Catalog on an Intra-Agency Master Agreement. Multiple independent training requests shall be placed against the Employment Partnership Training Catalog as a result of this RFP. The training requests will come from DOR Districts and various DOR cooperative contract partners which include Transition Partnership Programs (TPP), WorkAbility II Programs (WA II), and We Can Work Programs (WCW). Description of program types as follows: 

Transition Partnership Programs (TPP)
•	The TPP are partnerships between select local education agencies (LEAs) and DOR to provide enhanced, coordinated vocational services to successfully transition students with disabilities into meaningful employment.

WorkAbility II (WA II) Programs
•	The WAII Programs are partnerships between select adult schools and DOR to provide enhanced, coordinated vocational services for adult consumers, and in and out-of-school youth with disabilities.

We Can Work (WCW) Programs
•	The We-Can-Work (WCW) Programs are partnerships between select high schools and DOR to provide DOR Student Services work based learning experience for students with disabilities. 

This will be a cost reimbursement agreement. The total maximum dollar value issued as a result of this Intra-Agency Master Agreement shall not exceed $165,000 per fiscal year. The maximum allowable amount for each proposed training shall not exceed $3,500 for in person training and $2,700 for virtual training.  Proposers may submit separate proposals for up to four subject areas. 

The term of the Intra-Agency Master Agreement will be for an approximate three (3) year period with an anticipated term of January 1, 2022 or upon Department of General Services (DGS) Approval (whichever date is later) to December 31, 2025.  

B.	Purpose

The DOR works in partnership with consumers and other stakeholders to provide vocational rehabilitation services and advocacy resulting in employment, independent living and equality for individuals with disabilities. A core component of this role is to assure that the DOR partners and DOR District staff receive the in person and/or virtual training needed to effectively implement the delivery of DOR Student Services and Vocational Rehabilitation Services. The training provided to DOR partners and DOR District staff supports individuals with disabilities in preparing, securing, and maintaining meaningful employment at a family sustaining wage. 

The purpose of this RFP is to solicit proposals from qualified proposers to develop an Intra-Agency Master Agreement for a catalog of Employment Partnership Trainings with subject matter experts to provide training related to the following subject areas: 

•	DOR Student Services- Work Place Readiness Training 
•	DOR Student Services- Instruction in Self Advocacy 
•	DOR Student Services-Work Based Learning Experiences
•	DOR Student Services- Job Exploration Counseling
•	Job Development, Placement and Retention 
•	Transition Age Youth 
•	Collaboration & Building Partnerships for Successful Employment
•	Diversity and Cultural Competency
•	Person Centered Planning
•	Serving Rural Communities
•	Individuals with Behavioral Health Disabilities and Transition Services
•	Individuals with Intellectual Disabilities/Developmental Disabilities and Transition Services

Further description of these subject areas is found in section D, Program Services of this RFP.

The training focus may be from a proposer’s specific area of expertise; however, it must be related to at least one of the subject areas listed above. The proposer will develop a unique title specific to their proposed training(s) that must relate to a subject area mentioned above. Training will be provided to DOR staff and TPP, WAII, and WCW partners as applicable that serve DOR consumers. Other community members/agencies and stakeholders may participate in the trainings when invited by the training requestors, as appropriate.

The intent of the RFP is to identify qualified proposers to be included on a master list to provide training services, on an as-needed basis. This Intra-Agency Master Agreement expedites the process used to obtain contractors for requested Employment Partnership Training Services.   

Qualifying proposers will be responsible for providing training services at various locations across the State and/or virtual training platforms. The DOR is not obligated to successful proposer for any specific quantity of training services or dollar value as to the actual number of training days the Contractor will receive during the contract year. 
C.	Utilization of Qualified Individuals with Disabilities  
The DOR’s mission is to ensure that persons with disabilities retain, gain, or regain employment. The state’s parity rate is approximately 16 percent, which means that approximately 16 percent of Californians are individuals with disabilities. Therefore, DOR is encouraging potential contractors to reflect the state’s parity rate. 
Disabilities include, but are not limited to:  
•	Physical Disabilities
•	Intellectual Disabilities/Developmental Disabilities
•	Sensory Disabilities
•	Behavioral Health Disabilities

D.	Program Services

Through the Employment Partnership Training Intra-Agency Master Agreement, DOR will contract with contractors to provide training in one or more of the following subject areas as described herein.

1. DOR Student Services Workplace Readiness Training
The proposer will provide training on the specialized service needs of students with disabilities to prepare for employment, including the use of the internet, online applications, social media marketing, and financial literacy.

The focus may include but not be limited to the following: 
•	Soft skills and job search skills
•	Interview strategies 
•	Application preparation and resume development
•	Workplace etiquette 
•	Development of social skills and independent living skills for employment
•	Service provision through a virtual/remote environment; including best practices for maintaining/increasing virtual student engagement
•	Impact on Supplemental Security Income (SSI)/Social Security Disability Insurance (SSDI) benefits when a student goes to work

2. DOR Student Services Instruction in Self-Advocacy
The proposer will provide training on students with disabilities in the development of self-advocacy skills, self-knowledge, and necessary skillsets used in identifying resources. Additionally, the proposer will provide training to assist students with disabilities in personal self-advocacy planning in their personal lives, environment, and in preparation to maintain employment. 

The focus may include but not be limited to the following:
•	How to clearly articulate his or her disability and strengths, as well as any necessary required accommodations
•	Develop awareness of personal preferences, interests, and limitations
•	Develop a working knowledge about accommodations available and his or her right to accommodations
•	Develop a personalized self-advocacy action plan to support education and a competitive integrated employment goal
•	Identify other resources and needs

3. DOR Student Services-Work Based Learning Experiences 
The proposer will provide training on the coordination, development, and monitoring of work-based learning experiences for students with disabilities.   

The focus may include but not be limited to the following:
•	Development of paid or unpaid internships, apprenticeships, and short-term employment to gain experience in the workplace
•	Work-site tours and job shadowing to learn necessary job skills
•	Documentation of consumer’s progress in work-based learning experience 
•	Identification of alternative options such as career mentorship, informational interviews, and volunteer opportunities
•	Utilization of the virtual/remove environment in the provision of services, including best practices for maintaining/increasing virtual student engagement

4. DOR Student Services Job Exploration Counseling
The proposer will provide training on conducting job exploration counseling to assist students with disabilities in identifying vocational options, goals and objectives. 

The focus may include but not be limited to the following:
•	Analysis of the consumer's prior work experience and transferable skills.
•	Administration of career aptitude, career interest, career skills and interest inventory assessments.
•	Analysis of the local labor market and in-demand occupations.
•	Analysis of non-traditional employment options
•	Identification of career pathways of interest to foster motivation, consideration of opportunities and informed decision-making. 
•	Utilization of the virtual/remove environment in the provision of services, including best practices for maintaining/increasing virtual student engagement

5. Job Development, Placement and Retention
The proposer will provide training on how to assist students with disabilities with finding permanent employment, building employer networks, and working with employers and students after employment starts to ensure retention of the job.

The focus may include but not be limited to the following:
•	Development of specific employment opportunities for consumers 
•	Employment outreach strategies
•	How to assist students in the application, interview, and placement phase
•	How to negotiate job accommodations
•	How to work with employers and students to resolve issues and ensure retention
•	Utilization of the virtual/remove environment in the provision of services; including best practices for maintaining/increasing virtual student engagement

6.	Transition Age Youth 
The proposer will provide training on the specialized service needs and unique challenges that transition age youth encounter in their lives, environment and in preparing for and maintaining employment with specific emphasis on foster youth, youth from economically disadvantaged families, and justice involved youth.  

The focus may include but not be limited to the following:
•	Identification of success factors, best practices, challenges, and barriers to working with transition age youth
•	Strategies to effectively work with parents and family 
•	Consumer informed choice
•	The transition from school to work
•	Develop an increased awareness and access to community resources and supports
•	Competitive employment
•	How to develop natural support systems

7.	Collaboration and Building Partnerships for Successful Employment
The proposer will provide training on effective techniques for collaboration, team building and communication skills between TPP, WAII, WCW Programs and DOR Districts and their staff members.  

The focus may include but not be limited to the following:
•	Communication styles
•	Effective in-person, phone, and electronic communication 
•	Collaboration strategies
•	Expansion of partnerships
•	Best practice models for interagency collaboration
•	Focusing on the common goal of consumer success in employment

8. Diversity and Cultural Competency
The proposer will provide training on effective strategies used to explore and improve diversity and cultural competency within vocational service agencies.

The focus may include but not be limited to the following:
•	What it means to have diversity and cultural competency within an organizational setting
•	Knowledge and understanding of cultures, languages, classes, races, ethnic backgrounds, abilities, religions, genders, sexual orientations, and other diverse backgrounds 
•	Improvement of inclusivity within the workforce
•	Knowledge of practices and attitudes that create cultural settings in which the quality of services produce more successful outcomes
•	Knowledge of appropriate methods, skills and techniques that reflect an understanding of the role of culture in the vocational rehabilitation process

9. Person-Centered Planning
The proposer will provide training on the purpose, development, and process of person-centered planning to assist individuals with disabilities prepare for their future. 

The focus may include but not be limited to the following:
•	Identification of the person-centered planning team
•	The person-centered planning process to and the development of specific goals unique to the individual
•	Steps for success and best practices
•	Person-centered planning tools and resources

10. Serving Rural Communities
The proposer will provide training on effective techniques and strategies to assist students with disabilities who live in rural communities receive services and obtain competitive integrated employment. 

The focus may include but not be limited to the following:
•	Coordination of transportation
•	Partnership expansion and employer network development within areas of limited workforce development
•	Knowledge of community organizations and state agencies that specialize in serving people of rural communities 
•	Virtual employment opportunity development for consumers 
•	Exploration of potential rural job carving opportunities 
	
11. Individuals with Behavioral Health Disabilities and Transition Services
The proposer will provide training on the specialized service needs of individuals with behavioral health disabilities to promote transition from school to employment. 

The focus may include but not be limited to the following:
•	Early identification of a behavioral health disabilities
•	Access and entry to community mental health services
•	Engagement strategies and outreach of the Parental/guardian and student the student
•	Vocational Planning and Job Placement/Retention strategies 
•	Identification and access to community resources and collaboration techniques
•	Utilization of a trauma informed approach 
•	Development of a natural support systems (at and away from work)

12. Individuals with Intellectual Disabilities/Developmental Disabilities and Transition Services 
The proposer will provide training on the specialized service needs of individuals with intellectual disabilities/developmental disabilities to promote transition from school to employment. 

The focus may include but not be limited to the following:
•	Identification of emerging and best practices
•	Service provision to family members to support Competitive Integrated Employment (CIE)
•	Strategies for Vocational Planning and Job Placement/Retention
•	Accessing community resources and collaboration techniques
•	Tools and strategies to support employment success
2.	MINIMUM QUALIFICATION FOR PROPOSERS

All Key personnel identified as individuals who will have the responsibility for the delivery of services must meet the minimum qualifications. Subject matter experts must have three years of experience in the following: (1) demonstration of previous training experience in the subject area for which a proposal is submitted, (2) ability to adapt curriculum to simultaneously train staff and administration from varied disciplines, such as public mental health, vocational rehabilitation, education, and one stop centers, (3) ability to assess the needs of the target audience and adjust the level of training services needed, (4) knowledge and experience working with the Department of Rehabilitation, educational systems, public mental health, and/or one stop centers, and (5) ability to model and teach collaboration and teamwork.

All proposers are advised of the following schedule and will be expected to adhere to the required dates and times.

3.	KEY ACTION DATES

Event	Responsible Party	Due Date	
RFP Release Date	DOR	October 12, 2021	
Questions submitted to 
contractsinfo@dor.ca.gov	Proposer	October 26, 2021	
Mandatory Bidders’ Conference	DOR
Proposer	November 2, 2021	
Addendum “Questions and Answers” posted 	DOR	November 9, 2021	
Proposal Submission	Proposer	November 23, 2021, by 3:00 pm	
Proposal Screening and Evaluation	DOR	November 30 , 2021 – December 7, 2021	
Notice of Intent to Award	DOR	December 8, 2021	
5 Day Protest Period	Proposer	December 9 , 2021-December 16 , 2021	
Award Date	DOR	December 17 , 2021	
Contract Period	DOR, 
Contractor	January 1, 2022 (or upon approval, whatever date is later) through December 31, 2025	
The DOR will make every effort to adhere to the following schedule. If necessary, changes to the Key Action Dates will be in the form of an addendum that will be posted to the Cal eProcure website: https://caleprocure.ca.gov/pages/ .

A. Submitting Questions
All questions regarding the RFP must be submitted in writing to contractsinfo@dor.ca.gov by the date and time listed above. All questions submitted should use the subject line: RFP 21-05-001 Employment Partnership Training Services.  Responses to questions submitted will be provided at the Bidders Conference and posted via an addendum to the Cal eProcure website: https://caleprocure.ca.gov/pages/

B.	Mandatory Bidders’ Conference 
1.	A Bidders’ Conference will be held to address questions submitted to DOR, and to provide additional clarity, if required. Additional questions will also be addressed at this time. Attendance at the Bidders’ Conference is mandatory, all potential bidders are required to attend.
2.	All questions and answers discussed during the Bidders’ Conference will be posted on the Cal eProcure website: https://caleprocure.ca.gov/pages/ , in the form of an addendum.
3.	The Proposers’ Conference will take place through video conference:
Date:	November 2, 2021 
Time: 11:00 AM Pacific Time 
Link:	https://dor-ca-gov.zoom.us/j/81356065332?pwd=RTdGOEdRWkxudGlnU01RTEJBa3RmQT09 
Meeting ID: 813 5606 5332	
Passcode: &u7h8uva
Call-In #: US: +1 669 900 6833 or +1 408 638 0968	 
Meeting ID: 813 5606 5332	
Passcode: 99607751	

C.	Proposal Submission
Proposals are due to DOR no later than 3:00pm PT on November 23, 2021. Application packages received after this deadline will be disqualified.
PLEASE NOTE: Due to current events and to keep the public and staff of DOR safe by practicing social distancing, DOR will no longer accept drop-off/walk-in applications. 

D.	Proposal Screening and Evaluation
The screening and evaluation of proposals will be performed by an evaluation panel made of up qualified department staff.

E.	Notice of Intent to Award 
A Notice of Intent to Award shall be posted to the Cal eProcure website and DOR website. Following the proposed award period, DOR will send the successful proposers a contract package for review and signature with a date by which to respond. The DOR reserves the right to reject all proposals. The DOR is not required to award a contract.

	Should all the training topics not be filled or awarded, DOR reserves the right to 	solicit to fill any unfilled Employment Partnership Training topical areas. 

4. WORK PLAN: 100 TOTAL POINTS POSSIBLE

The proposer shall develop one (1) work plan for each subject area to be considered. The work plans must be separate proposals and not submitted to DOR as one combined work plan. Proposers may submit individual proposals for up to four subject areas. 

The work plan(s) shall be in the following format:
•	Typed
•	Double-spaced
•	Maximum of 14 pages (A. Curriculum, B. Statement of Qualification, and C. Presentation Style and Materials are included in the page count)
•	Arial 14-point font

The work plan(s) must address the following areas:

A.	Curriculum:  30 points possible

The work plan will describe what the proposer intends to provide in the training for which the proposal is submitted. This description will include the values, principles, knowledge, course outlines, specific outcome objectives, techniques/approaches, and other components the proposer will use in providing training services as it relates to the subject area. The proposer shall cite specific tools, resources, and examples to support their plan. 

B. Statement of Qualification:  20 points possible 

The subject area work plan must contain a Statement of Qualification, addressing the experience, and past performance, which describes specifically how and why the proposer is uniquely prepared with knowledge and expertise to provide the training services being proposed in the identified subject area. Proposer’s experience with and knowledge of California’s public mental health, vocational rehabilitation, and education agencies should also be addressed. This will be in addition to the resumes or vitae, or other supporting materials being submitted. This statement must be submitted for each person proposing to provide training services.

C. Presentation Style and Materials: 15 points possible

The work plan will specify the presentation style and quality of the materials the proposer intends to use in the course of providing the training services. 

D.	Resume(s): 5 points possible  

Based on the Minimum Qualifications listed on page 8, proposers must submit a resume for each contract trainer who will exercise a major role in this contract to substantiate that each potential contract trainer meets the minimum qualifications. The resumes will not be considered as part of the page limit for the proposal. 

E. Cost Proposal and Cost Proposal Narrative: 30 points possible

The subject area work plan submitted must include an all-inclusive daily rate as specified by the proposer for training services. The all-inclusive daily rate includes all costs to carry out the terms of the contract. No other expenses will be reimbursed under the terms of the contract. Use the Sample Cost Proposal Worksheet(s) (Attachment 3) as a guide in preparing your cost proposal. A Cost Proposal Narrative must be attached to the Cost Proposal. It is understood that the costs of materials, including handouts, are part of the all-inclusive daily rate.  Trainings may be held in person or virtually throughout the State of California Please reference Attachment 3 for additional cost detail. 

5. PROPOSAL SUBMISSION REQUIREMENTS

Proposers must follow all Proposal format instructions, answer all questions, and supply all requested documents.

Submission of a complete Proposal requires timely DOR receipt as noted in the key action dates

Proposals that do not contain all of the listed elements, or do not comply with the given instructions or criteria for the RFP will be considered non-responsive and will be disqualified from the evaluation process. All requested documents MUST be received in order for proposals to move forward in the evaluation process. 

6. SUBMITTAL OF PROPOSALS

To be considered responsive proposers must comply with the instructions and criteria given. 
A.	Accessibility 
Proposals must be in accessible formats. Further information on making documents accessible is available at the following website:  CA Department of Rehabilitation: Resources for Creating Accessible Content. This requirement applies to all documents generated by the proposer. All elements will be submitted in either printed or electronic formats. Elements submitted in a non-accessible format will be considered nonresponsive.
B.	Submission Information
Proposals are due to DOR no later than 3:00pm PT on November 23, 2021. Proposals received after this deadline will be disqualified. Reminder: proposals must be separate for each subject area to be considered.  Proposals may be submitted in one of the following formats:
1.	Option 1: Electronic Submissions (Preferred)
Electronic submissions must be made to contractsinfo@dor.ca.gov before the date and time specified herein. Electronic submissions must contain all documents and attachments listed herein to be considered responsive. All documents must be in a printable and searchable format and may not be password protected. All electronic submissions should use the subject line: RFP 21-05-001 Employment Partnership Training Services Proposal. Proposals submitted by email will not be opened until the deadline has passed. 
2.	Option 2: Mailed Submissions
a.	One original and one copy of the proposal must be mailed in a sealed envelope and be received by DOR before the date and time the proposal is due. 
b.	The original proposal must be marked "ORIGINAL." All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing organization. The second proposal set may be a photocopy of the original package.
c.	The proposal envelope must be plainly marked with the RFP number and title, the proposer organization’s name, and "DO NOT OPEN," as shown in the following example:

Department of Rehabilitation
RFP 21-05-001
Employment Partnership Training Services
Proposer Organization’s Name
DO NOT OPEN
Mail applications (U.S. Postal Service Deliveries, UPS, Express Mail, or Federal Express) to the following address:
Department of Rehabilitation
RFP 21-05-001
Contracts and Procurement
721 Capitol Mall, 6th Floor
Sacramento, CA 95814
DO NOT OPEN
d.	Proposals not submitted in a sealed envelope and marked as indicated will be disqualified.
e.	An electronic copy of the proposal must also be emailed to contractsinfo@dor.ca.gov by the date and time specified herein. Electronic proposals must contain all documents and attachments listed herein to be considered responsive. All documents must be in a printable and searchable format and may not be password protected. All electronic applications should use the subject line: RFP 21-05-001 Employment Partnership Training Services Proposal. The electronic copy of the proposal submitted by email will not be opened until the deadline has passed. 
3.	Proposals delivered by fax will not be accepted. 
4.	Proposals containing modifications to the terms of this RFP or that contain inaccurate, missing, or misleading information will be disqualified.
5.	Late Submittals- Proposals received after the specified date and time are considered late and will not be accepted. Any proposal received after the specified time will not be considered or reviewed by the DOR.

7. REVIEW PROCESS AND CRITERIA

Phase 1 – Administrative Review
Proposals will be reviewed and evaluated for timeliness and completeness of RFP specifications. In this review stage, reviewers will compare the contents of each proposal to the Proposal Organization and Required Documents Checklist (Attachment 1) and ensure that the minimum qualifications are met and verify all required documents have been received by the deadline. Proposals that do not contain all of the required items listed on the Required Documents Checklist will not move on to Phase 2 of the review process. 

Phase 2 – Evaluation Panel 
The Evaluation Panel members are qualified employees of departments within the California Health and Human Services Agency who have knowledge and/or experience in services related to the DOR programs in the State of California. The Evaluation Panel will review and score the proposals in accordance with the RFP scoring criteria. 

A. Awards, if made, will be multiple awards to ensure training services are adequately provided statewide. A maximum of two (2) awards may be made to the two (2) highest scoring proposals in each training category. 
B.  The two (2) highest scoring proposals will be awarded master contracts.  Upon request in reference to the master agreement, the DOR Contract Administrator will select the highest scoring contractor as the primary contractor. In the event, the highest scoring (primary) contractor is not available to fulfill the requested service on the requested dates, then DOR will contact the second highest scoring (secondary) contractor.
C. Tiebreaker: In the event there is a tie, the Evaluation Panel will break the tie by awarding the contract to the proposal with the highest score in the subject matter description category. If scores in that category are the same, the tie will be broken by the highest score in the Statement of Qualifications category. If those scores are the same the tie will be broken by the highest score in the staff resumes and/or duty statements category. If those scores are the same the tie will be broken by the highest score in the Cost Proposal category.

Rating/Scoring Criteria						Maximum Possible Points

Curriculum	30

Statement of Qualifications	20

Presentation Style and Materials	15

Resume(s)	5

Cost Proposal and Cost Proposal Narrative	30

________________________________________________________________
Total Possible Points	100

Cost Proposal will be evaluated on the combined total of the all-inclusive daily rate for in person training plus the all-inclusive daily rate for virtual training.

The cost proposal score on the daily rate submitted will be based on the following formula as shown below:  

The State will evaluate each complete response based on cost. A maximum of 30 points will be awarded based on cost. The maximum of (30) points will be awarded to the lowest cost response. The points awarded to all other responses will be calculated using the following formula: the cost of the lowest cost response, divided by the cost of the response being scored, multiplied by the maximum points available (30) equals the points to be awarded for cost the response being scored. (Example: Lowest response cost ($6,000), divided by cost of the response being scored ($6,200), multiplied by 30 equals 24 points awarded to this response with the $6,200 cost). 

8. AWARD AND PROTEST

A.	 Notice of the proposed award shall be on the Cal eProcure website and the DOR website for five (5) working days prior to awarding the agreement.

B.	If a proposer declines to accept an award, DOR reserves the right to make an award to subsequent proposers per the evaluation process.

If any proposer, prior to the award of Agreement, files a written protest during the 5 day protest period, with the Department of General Services, Office of Legal Services to the both the physical address at 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605 and the following email address olsprotests@dgs.ca.gov  the Agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

C.	Within five (5) business days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the Contract Officer, a detailed statement specifying the grounds for the protest. 

9. DISPOSITION OF PROPOSALS

Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code section 6250 et seq.) and subject to review by the public.

10. AGREEMENT EXECUTION AND PERFORMANCE 

Performance shall start no later than 30 days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the Agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

In addition, the Contractor shall be liable to the State for the difference between Contractor's Proposal price and the actual cost of performing work by another contractor. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

11. ADDITIONAL REQUIREMENTS

Once contracts have been awarded, contractors will be required to adhere to the following additional requirements: 

A.	INSURANCE

i.	Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least ten (10) days prior to the expiration of this insurance. Any new insurance must still comply with the original terms of the contract.
ii.	Policy Cancellation or Termination & Notice of Non-Renewal – Contractor is responsible to notify the State within five business days before the effective date of any cancellation, non-renewal, or material change that affects required insurance coverage. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract. 
iii.	Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.
iv.	Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.
v.	Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the Office of Risk and Insurance Management. If the Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.
vi.	Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.
vii.	Inadequate Insurance – Inadequate or lack of insurance does not negate the contractor obligations under the contract.
viii.	Satisfying an SIR - All insurance required by this contract must allow the State to pay and/or act as the contractor’s agent in satisfying any self-insured retention (SIR). The choice to pay and/or act as the contractor’s agent in satisfying any SIR is at the State’s discretion.
ix.	Available Coverages/Limits - All coverage and limits available to the contractor shall also be available and applicable to the State.
x.	Subcontractors - In the case of Contractor utilization of subcontractors to complete the contracted scope of work, contractor shall include all subcontractors as insured’s under Contractor and insurance or supply evidence of insurance to The State equal to policies, coverages and limits required of Contractor.

B.	Debarment, Suspension, Ineligibility and Voluntary Exclusion 

Federal and State agencies shall not award assistance to applicants that are debarred or suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549. By signing the Agreement, Contractor certifies that neither it nor its principals or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (Reference website: http://www.sam.gov).

C.	PROHIBITION ON TAX DELINQUENCY

Any Agreement that a state agency enters into after July 1, 2012, is void if the contract is between a state agency and a contractor, or subcontractor, whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. (Public Contract Code section 10295.4).  In accordance with Public Contract Code section 10295.4, agencies are required to cancel Agreements with entities that appear on either list. 

(Franchise Tax Board) 
 https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/index.html,

	(Department of Tax and Fee Administration) 
	https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm
D.	 Unruh Civil Rights Act and the Fair Employment & Housing Act

Pursuant to Public Contract Code section 2010, if a proposer or proposer executes or renews a contract over $100,000 on or after January 1, 2017, the proposer or proposer hereby certifies compliance with the following:
The contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and 
The contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code). 

E.	PREFERENCE PROGRAM

Small Business Preference
The five percent Small Business Preference will be applied to Certified Small Business bids.  An explanation of the Small Business Preference program can be found at: www.pd.dgs.ca.gov/smbus.

F. AMERICANS WITH DISABILITIES ACT (ADA)

By signing this Agreement, Contractor agrees to comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as, all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.).  Further, Sections 504 and 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), and California Government Code section 11135 et seq. impose affirmative disability-related responsibilities on recipients of federal financial assistance, as well as federal programs and activities, and prohibits disability-based discrimination and requires electronic and information technology be accessible to individuals with disabilities.